Administration

Transition North Cornwall (TransitionNC)
Minutes 7
Minutes of the Transition North Cornwall Steering Group held at *** on Monday 2nd June 2008 at 7.30pm.
Present: Mark Norman, Paul Sousek, Jackie Carpenter (minutes), Jonathan Stocks (chair), Traci Lewis, Apologies: Peter McGregor.

1 Selection of Minute-taker and Chairman
It was agreed that Jon would chair the meeting and that Jackie would take the minutes.
2 Agenda for this meeting
The Agenda had been printed for the meeting with an additional item 2, suggested by Peter, on “Meeting Transition Criteria”. In the absence of an earlier Agenda Paul had emailed out an alternative agenda an hour and a half before the meeting. It was agreed to use the reprinted agenda and to add any extra items suggested by Paul under “Matters arising” or “ Any other business”.
3 Minutes of Meeting 6
Jon had emailed these out an hour before the meeting. In the absence of minutes Paul has previously produced and circulated notes on the previous meeting. Jon read out the minutes. Mark and Paul proposed rejecting the Minutes as inaccurate and misleading, which was agreed. Jon to prepare new set of minutes using Paul’s notes. Action: Jon
4 Website content.
Some members complained that the Transition North Cornwall website was still live.
Paul pointed out that there had never been a consensus to take the website off-line or a decision to take the website down. This was confirmed by reference to previous minutes.
Jackie previously proposed that the contentious sections of the website text should be replaced by blanks until agreement is found. Jon proposed that as a solution, but Jackie however withdrew her proposal and blocked consensus.
Paul said he would prefer to keep the website on-line because otherwise the momentum would be lost and the website may not be ready for months.
Jon proposed that the website be taken down for a limited period, such as two weeks, for the remaining differences to be resolved. Paul agreed. Jackie disagreed, thus consensus was not achieved.
Paul stated that his views were in the minority in this group, but not amongst members of Transition Movement. Number of transitioners have congratulated him on the website content. The meeting agreed to ask Paul to recruit additional members Action: Paul to invite additional new Steering Group Members to re-balance the Group.
Jon asked Paul to please take the website down and not put it back up until it is agreed. He asked him, in view of the strong opinions, please take the website down and then start working on it together.
Paul agreed not to stand in the way of a consensus and take the website down.
Jon proposed a meeting soon, specifically to work on the website words. It was agreed that we shall have a meeting at Traci’s home at 7.30pm on Monday June 9th. Paul agreed to have an editable off-line version of the website for us to work on. Action: Paul
5 Meeting Transition Criteria
Not discussed. It was agreed that Traci would find out about Transition training courses. Action: Traci
6 Administration
6.1 Triodos bank account
Jon has this action in progress.
6.2 Members’ list
Paul, as the Membership Secretary, has the members’ list on a spreadsheet. Jackie proposed that the spreadsheet be freely available. Paul said it would be unwise to do that because of the Data Protection Act, because of privacy issues and to ensure best practice in emails. Paul previously circulated guidelines on how to access the membership list for emailing and other purposes. Jackie however wanted her own copy, so we agreed to check the law and best practice guidelines. Action: Jon to check.
7 Events
7.1 Pencarrow Show
Mark had given out Transition North Cornwall membership forms. Many people were interested.
7.2 Paul Mobbs
Mark is leading on this one. The date of 3rd July has not yet been confirmed by Paul Mobbs. Shire Hall in Bodmin has been booked for £110. Last time they charged £55. Action: Mark to check price.
Paul proposed the use of Paul Mobbs’ posters and to base a flyer on them. Mark will co-ordinate a press release; look at our learning points from last time; link the publicity to the rising prices of petrol and food; put the event in event diaries. Action: Mark will co-ordinate and ask for any help that he requires.
7.3 Royal Cornwall Show
Traci and Paul is going on Thursday 5th June. Jackie will probably go Friday 6th.
7.4 Wadebridge Green Fair
Saturday 28th June. Helpers welcome. Action: Mark will co-ordinate and ask for any help that he requires
7.5 Events in other towns
Jackie will co-ordinate an event in Camelford; Jon in Launceston; Paul in Bude. Jackie insisted that we do not need Steering Group meetings before these events. The lead person can do the work and ask for help by email.
8 Transition Cornwall Network (TCN)
8.1 email list
Some members of the Steering Group are not on the TCN email list. Jackie will send details to enable people to join. Action: Jackie
8.2 Libraries, Olympics
Jackie will summarise the proposals and send round by email. Action: Jackie
9 Dates of Next Meetings
9.1 Website meeting
We have set up a meeting specifically to work on the website words. It is not a Steering Group meeting. Traci’s home at 7.30pm on Monday June 9th
9.2 Skype meeting
Jon and Paul will work out the technical aspects of holding a Skype meeting. Action: Jon and Paul.
9.3 Steering Group Meeting 8
It was agreed that we shall fix Meeting 8 in 2 or 3 months time, unless something crops up.